Event Coordinator - KCL Catering

1 week ago
Job ID
2017-3787
US-MO-Kansas City
Venue Name
KCL Catering
Type
Regular Part-Time

Overview

We are looking for an energetic, experienced and professional individual to be an Events Coordinator.

Responsibilities

Includes, but not limited to:

 

Event Services:

  • Coordinate event details with client once contract is signed.
  • Work with GM’s on event preparation including staffing, layouts, rentals.
  • Work with all vendors in event, i.e. florist, rental company, security, parking.
  • Meet with clients for additional walk-throughs to finalize event details leading up to the event.
  • Assist with continual up-selling of client and event throughout the working relationship.
  • Organize client and operational packet for each event.
  • On-site day of event coordination ensuring execution is on schedule, maintaining contact with client throughout and coordination of vendors.
  • On-going communication with Sales Dir. concerning all event details and event changes.
  • Attend BEO meetings with catering team to update on changes and new events.

 

Event Contracts:

  • Create BEO’s and contracts for designated events through BPV Marketing & Sponsor team and private event clientele.
  • Fiscal responsibility in creating BEO’s according to client budget, BPV requirements and sponsorship obligations.
  • Direct communication with client and staff regarding all aspects of the event.
  • Secure payments for all events.
  • Provide weekly event recaps.  

Qualifications

High School diploma or equivalent, plus at least one year of experience with taking customer pay information, customer service and/or hosting.  Must speak fluent English, other languages preferred.

  • Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the venue, the brand and the Company.
  • Reading abilities are frequently utilized, often when reviewing ticketing information.
  • Basic mathematical skills are used frequently.     
  • Strong ability to provide attention to detail.
  • May be required to work nights, weekends, and/or holidays.

 

Job requires ability to perform the following:

  • Carrying or lifting items weighing up to 25 pounds.
  • Handling objects, products, and computer equipment.
  • Must be able to safely/efficiently move about the entire facility.
  • Sitting, standing, bending, stooping, kneeling.

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